Make your business run like it should.

Custom systems built around how your team actually works. Not another tool to learn—a solution to the chaos that's slowing you down.

Tell us where it hurts See how it works

The Founder's Paradox

You built something remarkable. And somehow, it built a prison around you.

Every decision flows through you. Your team is talented but hesitant. You can't take a real vacation without everything slowing down. You know the company could be so much bigger, but there's a bottleneck.

You've tried hiring. Consultants. New software. Nothing quite sticks.

Here's what nobody tells you: The problem isn't your team, your hiring, or even your processes.

It's that your operations were designed for a company that no longer exists.

The systems you built at €1M revenue don't work at €10M. The processes that made sense with 5 employees create chaos with 25 or 50+. Your infrastructure hasn't evolved with your ambition.

And your talented humans are paying the price—operating at a fraction of their capacity, trapped in workflows built for another era.

What Changes When Operations Actually Work

Before Alcara Tech

Every decision escalates to you
Your team asks permission instead of taking action
Information lives in spreadsheets, inboxes, and someone's head
Processes that should take hours take days
Growth means more chaos, more firefighting, more of your time
You work in your business instead of on it

After Alcara Tech

Your team makes confident decisions without you
Clarity replaces confusion at every level
Information flows where it needs to, when it needs to
Work moves at the pace your market demands
Growth means scale, not more personal burden
You finally feel like the CEO you set out to become

Polished presentation

Alcara Tech

Working system your team uses

	Traditional Agency	Alcara Tech
Start	Workshops, decks, planning	Working prototype in weeks
Team	PMs, designers, layers	Small technical team, direct access
Design	Months of mockups, then build	Design happens inside the build
Feedback	Big reveals after long waits	Weekly progress, real usage
Result	Polished presentation	Working system your team uses

We build in code, not in theory.

No months of discovery decks. We prototype fast, get it in your team's hands, and iterate based on real usage.

Understand

1–2 weeks

Talk to the people doing the work. Map what's actually happening. Identify the real bottleneck.

Build & Iterate

4–8 weeks

Working software early. Weekly demos. Feedback from real users, not stakeholders guessing.

Launch & Optimize

2–4 weeks

Training, go-live support, refinements based on actual usage. You own everything.

Most projects go from first call to working system in 8–12 weeks.

Systems that make daily work lighter.

We don't sell software—we solve operational problems. Each system is scoped to your specific bottleneck and built to work with your existing tools.

Order & Request Management

Capture orders from any channel. Process them automatically.

Customer Success Infrastructure

Track health, predict churn, standardize onboarding.

Dashboards & Visibility

Real-time answers to your actual questions.

Process Automation

Automate the repetitive. Humans handle exceptions.

Revenue Operations

Unified data from billing, CRM, and product.

Internal Tools

Purpose-built apps so your engineers stay on product.

What this looks like in practice.

90 days

to measurable results

3–5x

typical ROI

40%

efficiency gain

<6 months

payback period

Process Automation

€900K Backlog Cleared in 90 Days

Health Technology · Germany

A health tech company had a €900K administrative backlog that would take 15 years to clear manually. We built a system that cleared it in 3 months—and reduced ongoing processing from 20 people to 1.

Results:

99% time reduction
€400K+ annual savings
70% fully automated

Order Management

3x Order Capacity, Same Team

Food Distribution · Spain

A regional distributor couldn't process orders fast enough. We built a WhatsApp-integrated system that tripled capacity and freed 15+ hours weekly.

Results:

8 min → 45 sec processing
<1% error rate
4-month payback

Built to last. Built to integrate. Built to evolve.

Built to Last

Modern stack (React, Python, PostgreSQL)
Clean, documented code
You own everything

Built to Integrate

API-first architecture
WhatsApp, Stripe, HubSpot, Slack, etc.
No data silos

Built to Evolve

Modular design
Self-service admin
Add features without rebuilding

Ready to fix what's slowing you down?

Tell us where it hurts. We'll assess fit, scope a solution, and give you a fixed quote—before you commit to anything.

Tell us where it hurts

Or email tech@alcarapartners.com